Accounts Payable Specialist

About the job

Location: Remote US

Hourly: Non-Exempt, $31.25/hr ($65k/yr)

Summary of Overall Job:

e.Republic is a leading organization focused on empowering state and local government and education through data, media, and events. We are committed to providing insightful guidance, promoting innovation, and forging connections that drive theadoption of technology solutions in government.

The Accounts Payable Specialist – Events role is responsible for the management, tracking and reporting of all Event’s budgets in collaboration with the Finance and Events Department.

Overall Responsibilities:

• Assist and coordinate the creation of all e.Republic events budgets
• Manage event budgets
• Collect and process vendor invoices related to events:
• Venue deposits
• Keynote invoices
• Final payments (facility, catering, AV etc.)
• Review all invoices, charges, reimbursement requests against budgets for accuracy
• Ensure all Staff travel is booked and coded to the correct event prior to the event date
• Review RAMP charges coded to correct events.
• Event budget updates with finance and events.
• Reconcile month, quarter, and year end.
• Updating budget line items using RAMP charges, invoices received and estimates based on attendee counts
• Upload/file event related contracts, invoices to Salesforce/RAMP
• Report on budget status to Events team
• Variance reports against budget and Prior years
• Analysis reports comparing Year over Year expense categories
• Staff Travel: Track, document, and approve staff traveller flight options, based on budget criteria
• Support synergies between the Events and Finance team to ensure accuracy and accessibility of data.

Skills/Qualifications:

• Proficiency with Microsoft Office Suite, (Excel, Word, Outlook).
• Accuracy and detail orientation.
• Minimum 5 years relevant experience
• Knowledge of Ramp is encouraged but not required.
• Strong organizational skills
• Ability to work effectively in a fast-paced and changing environment