Bookkeeper – US/Canada Applicants Only

About the job

Our goal at Specialized Accounting is to partner with passionate business owners by specializing in the books so that they can focus on what they do best: growing their businesses. We are hiring a Bookkeeping Specialist team member for a long-term remote position, working 25-30 hours per week (5-6 hours per weekday).

This position will be remote with a part-time schedule, with the majority of your work performed between 9:00 am -5:00 pm CT, and must be your first priority in terms of work/employment. You will be unable to work full-time elsewhere and satisfactorily complete the duties required of this position (i.e., it’s not a side hustle).

This role demands availability that aligns with our team’s operational needs, including essential meetings, collaborative projects, and client interactions during business hours. Our work environment values flexibility but also requires a degree of adaptability due to the need for real-time response and active engagement. Fixed availability periods cannot be accommodated in this position.

Responsibilities – Assist a growing portfolio of clients in managing their accounting needs including (but not limited to):

• Develop agency and a sense of ownership of client accounts
• Active engagement and involvement and the desire to learn, update, and improve processes
• Data input of day-to-day accounting operations
• Reconciliation of bank and credit card accounts
• Accounts payable and accounts receivable support
• Payroll reconciliation
• Revenue recognition and point-of-sale data extraction
• Speaking with clients and answering client accounting procedural questions
• Calculating and entering month end accruals and adjusting entries
• Updating the documentation of processes and procedures, as well as quarterly process reviews
• Communicating with clients in a timely and professional manner
• Other duties as assigned

Requirements:

• High degree of customer service, attention to detail, and ability to manage multiple tasks. Excellent written and verbal communication skills.
• Must be able to problem-solve. Learning new programs & problem-solving issues is imperative.
• Proficient with technology; solid knowledge of computer operations and software, including Microsoft Office / 365.
• Must have (or be willing to obtain) a dedicated secure internet connection.
• Strong customer service skills – ability to interact with customers through video and audio tools in a way that is professional, friendly, and reassuring.
• Ability to work in a fast-paced environment with minimal supervision.
• Must be located in the United States or Canada.
• Travel to semi-annual in-person Team Retreats. Locations for in-person team meetings will vary.

Experience with the following is preferred:

• QuickBooks Online
• Receipt capture software (Ramp, etc.)
• Teams
• Microsoft Excel
• Keeper
• Gusto

We are seeking a candidate who:

• Possesses ninja customer service skills
• Is empathetic and loves to help others
• Has a quiet workspace for meetings and conversations
• Knows how to prioritize, stay organized, and can problem-solve
• Is Humble, Hungry, and Smart
• Preference to applicants with bookkeeping and/or remote work experience

What we value:

• Accuracy and Speed – We strive to give our clients timely responses to their questions and accurate information to allow them to grow their businesses.
• Continuous Improvement – Processes, Productivity, and Personal Development. We encourage and expect a never-ending quest to continually make ourselves and our operations better. Applicant must be able to accept constructive criticism as processes are always evolving and can be improved.
• Fun – If we aren’t enjoying what we are doing, then why do it?
• Attention To Detail – We want someone who prides themselves on making sure our services remain top-notch. We value Attention to Detail so much, that we have a secret for you. We will only be giving interviews to applicants who answer this question in the “Additional Comments” section: “What Superpower do you bring when working on a team?”. Be sure to use the word “Superpower” so we know you read the full job description. This is how we find the super rad people like YOU amongst all the people who throw their resume at every job application out there. In short, this is how we find you!
• Honesty & Integrity – Our clients give us visibility into their financial situation, which feels very private to them. Trust between our team and our clients is paramount.
• Flexibility and a willingness to learn new things – We are a fast-growing company with a variety of ever-evolving needs.

Who we are:

• A small but growing team that truly wants to help good folks grow and operate their own successful businesses.
• We work hard but we like to laugh.
• Knowledge of cheesy 80s music along with the ability to recite quotes from The Princess Bride and Scrubs is a definite plus!
• Not boring! If you’re stodgy and humorless, in the words of Pearl Jam… we’re “Not for You.”

The Perks, Performance, and the Pay:

• This position starts at an initial 3-month probationary period at $18/hr. There will be an increase in pay after a successful 90-day review, assuming all milestones are met.
• This position will grow to 25-30 hours/week after the probationary period (5-6 hours per weekday).
• You will be expected to work primarily between 9:00 am-5:00 pm CT and must generally be available during business hours on a week-to-week basis.
• Holiday pay
• Bonus program
• 401(k) plan
• Computer and IT services are provided and managed by Specialized Accounting.