At Adaptive, we’re Powering the Age of Immune Medicine. Our goal is to harness the power of the adaptive immune system to transform the way diseases are diagnosed and treated.
As an Adapter, you’ll have the opportunity to make a difference in people’s lives. With Adaptive, you’ll create a career highlight through collaboration with bright, curious colleagues working at the apex of innovation and application.
It’s time for your next chapter. Discover your story with Adaptive.
Position Overview
The Executive Assistant provides administrative and project support to assigned Executive(s) or senior leaders with large teams. Collects and prepares information for discussions/meetings. Makes high-level contacts of a sensitive nature internally and externally. Exercises judgment and anticipates and self-manages the Executive's administrative needs and keeps day-to-day logistics running flawlessly. Demonstrates an understanding of departmental priorities and anticipates needs based on business initiatives. Demonstrates business aptitude and sound judgement and takes appropriate action when direction isn’t available.
Duties And Responsibilities
Anticipate and self-manage the Executive’s day-to-day administrative needs and keeps details running flawlessly
Manages or tracks department budget spending, expenses, headcount, assets, and space planning
Provides calendaring and travel and expense support including. Facilitate effective communications (draft internal communications and announcements, edit documents for accuracy and clarity, create or edit presentations, send internal email communications)
Responsible for flawless execution of company-wide, site and team events independently or in collaboration with other Departments, Group Admins and Exec Assistants
Support onboarding of new hires to include ordering equipment/supplies, ensuring set-up of workspace, and providing training on administrative processes
Demonstrate an understanding of departmental priorities and cadence and anticipate needs based on current business initiatives
Demonstrates sound judgement to take effective action when direction isn’t available
Relies on exceptional organizational skills, attention to detail, and the ability to comfortably juggle priorities and changing direction to identify opportunities to reduce Executive’s administrative tasks
Maintains calendars, establishes appointments, agendas, and meeting logistics; creates presentations and other meeting documents; follows up on meeting deliverables as appropriate
Independently manages projects big and small through to completion. Expertly navigate across the organization to align resources as needed
Coordinate team event logistics including scheduling and calendaring, and day-of logistics such as meeting room reservations and setup, AV/Teleconferencing equipment, and catering. Anticipates meeting details such as agenda creation and document preparation
Coordinate domestic and international travel arrangements (flights, cars, hotel, etc.) with keen attention to the details big and small. Records and reconciles expenses and submit for payment on a timely basis
Performs work of a confidential and proprietary nature exercising discretion, professionalism, and confidentiality
May review and approve invoices and account reconciliation
Assist with other projects and work as needed and assigned
Dotted line reporting relationship to Lead EA
Qualifications
BS/BA degree preferred, but not required
10+ years of related administrative and executive support experience
Advanced proficiency in Microsoft Office suite including Excel (pivot tables and lookups), PowerPoint (presentation creation), Word (table creation, complex documents), Outlook (complex internal and external calendaring), and SharePoint
Experienced independently developing action plans and processes
Highly organized with the ability to problem-solve independently
Strong project management skills and the ability to navigate across the organization to align resources
Demonstrated ability to work independently and effectively with strong organizational skills, accuracy, and attention to detail
Highly effective verbal, written, and interpersonal communication skills to handle various interactions including sensitive and confidential situations
Discretion in handling confidential information, and professionalism in dealing with professionals inside and outside the company
Ability to manage multiple tasks and balance competing short and longer-term priorities
Working Conditions
Ability to work flexible hours (early a.m., occasional weekend hours, etc.) when needed.
Compensation
Salary Range: $89,100 - $133,700
Other Compensation Elements Include
equity grant
bonus eligible
ALERT: Malicious groups posing as Adaptive employees have recently used fraudulent email aliases to extend employment offers, provide fake documents, and request sensitive personal and financial information. Legitimate Adaptive employment opportunities are initiated through our careers page and extended after multiple interviews with verified employees. Adaptive does not ask new hires to purchase anything out-of-pocket, including home office supplies and equipment.
Interested in this position, but don’t meet all the requirements? Adaptive is committed to building diverse, equitable, and inclusive teams across our organization. Please consider applying even if your experience doesn’t match all the qualifications; you may be the exact candidate we’re searching for!
Adaptive is not currently sponsoring candidates requiring work authorization support for this position.
Adaptive’s posted compensation information includes a base salary (or hourly rate) range and summary of other available total compensation. The base salary range represents a minimum-to-maximum salary (or hourly rate) available to candidates upon extension of offer. Base salary is thoughtfully considered upon offer and is determined through multiple evaluation checks throughout the interview process, including: a candidate’s ability to meet minimum qualifications (skills/experience/education), a candidate’s ability to thoughtfully address preferred qualifications, current market conditions, and internal pay equity. Listed base salary is exclusive of bonus, commission, equity, differential pay, benefits, and other incentives.
Adaptive Biotechnologies is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. Please refer the Equal Employment Opportunity Posters for more information. If you’d like to view a copy of the company’s affirmative action plan or policy statement, please email hr@adaptivebiotech.com.
If you have a disability and you believe you need a reasonable accommodation to search for a job opening or to submit an online application, please e-mail accommodations@adaptivebiotech.com. This email is created exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only messages left for this purpose will be returned. Messages left for other purposes, such as following up on an application or technical issues not related to a disability, will not receive a response.
NOTE TO EMPLOYMENT AGENCIES: Adaptive Biotechnologies values our relationships with our Recruitment Partners and will only accept resumes from those partners who have active agreements with Adaptive. Adaptive Biotechnologies is not responsible for any fees related to resumes that are unsolicited or are received by any employee of Adaptive Biotechnologies who is not a member of the Human Resources team.
