As an Event Logistics Coordinator, you will be responsible for managing the behind-the-scenes details that ensure smooth and successful destination weddings and events. Your role will include coordinating transportation, accommodations, vendor arrangements, and all logistical aspects of the event, ensuring that every detail is handled efficiently and flawlessly.
Responsibilities:
Oversee and coordinate all event logistics, including transportation, accommodations, and on-site coordination for guests and vendors
Manage event timelines, ensuring all logistical details are executed according to the schedule
Work closely with clients, vendors, and the event planning team to ensure all logistics align with the event's vision
Ensure the timely and accurate delivery of all event materials and supplies, including décor, gifts, and equipment
Handle unexpected challenges during the event, problem-solving quickly to maintain smooth operations
Communicate with local vendors and service providers to secure all necessary resources, such as catering, equipment rentals, and floral arrangements
Provide on-site support, overseeing event setup, guest arrivals, and breakdown after the event
Maintain detailed records of logistics, including budgets, contracts, and vendor communications
Ensure that all guests have the necessary information and resources for a comfortable and enjoyable event experience
Qualifications:
Proven experience in event logistics, planning, or coordination, preferably in weddings or hospitality
Excellent organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously
Strong communication and interpersonal skills to liaise with vendors, clients, and guests
Ability to think on your feet and address last-minute changes or challenges effectively
Comfortable working in fast-paced environments and managing high-pressure situations
Experience with budget management and vendor negotiations is a plus
Preferred Skills:
Familiarity with destination wedding locations and event-specific logistics
Experience using event management software or tools to track details and timelines
Knowledge of local venues and suppliers in various wedding destinations
